Job Opportunities


SUPERIOR COURT OF CALIFORNIA
County of Mono

 

Job Title:

Deputy Clerk I, II, III, IV

Reports To:

Court Operations Manager

FLSA/Representation Status:

Non-Exempt/Represented (Local 39)

Salary Range:

52A-52G

54A-54G

57A-57G

59A-59G

2634-3530

2767-3709

2980-3994

3131-4196

Prepared Date:

01/05/2012

Approved By:

Hector Gonzalez, Jr., C.E.O.

Approved Date:

 

Job Description

Summary:  Performs a variety of clerical tasks in support of court operations by performing the following duties.

 

Essential Duties and Responsibilities -- Deputy Clerk I: Include the following.  Other duties may be assigned:

 

  • Receives legal documents; examines documents for completeness and conformity with requirements.

 

  • Prepares and maintains document and exhibit files; files legal documents.

 

  • Provides information regarding court rules and procedures; answers inquiries and explains legal filing processes; explains bail, fines and fees; assists individuals in obtaining forms and information.

 

  • Enters, retrieves, corrects, updates and verifies information in manual and computer record-keeping systems.

 

  • Prepares a variety of court documents such as orders, decisions, judgments, complaints, warrants; exonerates and forfeits bail - all in accordance with established court procedures and under the supervision of a Courtroom Clerk or the Assistant Executive Officer.

 

  • Accepts bail, fines and fees; issues receipts therefor; balances cash drawers.

 

  • Performs various clerical duties such as filing, copying, FAXing, assembling documents; preparing mail for Post Office, and picking up mail from and delivering mail to Post Office; opening, sorting and distributing mail, preparing and transporting bank deposits, transporting documents, files and other court materials between branches.

 

  • May prepare and distribute court calendars; may perform limited duties of a Courtroom Clerk; may perform limited bookkeeping tasks such as maintaining register of trust account receipts and disbursements, preparing trust account disbursement checks and preparing expense vouchers.

 

  • May assist Deputy Jury Commissioner with the selection of prospective trial jury panels and the preparation and distribution of jury summons. May handle written and telephonic requests for jury duty excuse or deferral.

 

  • Performs other clerical and administrative duties as needed.

 

  • Travels to and works in other branches as needed.

 

Essential Duties and Responsibilities -- Deputy Clerk II:  Include the following.  Other duties may be assigned:

 

  • All Deputy Clerk I Duties.

 

  • Independent courtroom clerking of any and all Small Claims and AB 1058 proceedings.

 

Essential Duties and Responsibilities -- Deputy Clerk III:  Include the following.  Other duties may be assigned:

 

  • All Deputy Clerk II Duties.

 

  • Independent courtroom clerking of any and all Criminal non-trial proceedings and infraction and minor misdemeanor non-jury trials.

 

Essential Duties and Responsibilities -- Deputy Clerk IV:  Include the following.  Other duties may be assigned:

 

  • All Deputy Clerk III Duties.

 

  • Independent courtroom clerking of any and all Civil and Family Law non-trial proceedings.

Qualifications -- Deputy Clerk I, II, III, & IV:  To perform successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience -- Deputy Clerk I:  High school diploma or general education degree (GED); six months related experience and/or training.

 

Education and/or Experience -- Deputy Clerk II:  Same as Deputy Clerk I, plus six months employment as Deputy Clerk I.

 

Education and/or Experience -- Deputy Clerk III:  Same as Deputy Clerk II, plus three months employment as Deputy Clerk II.

 

Education and/or Experience -- Deputy Clerk IV:  Same as Deputy Clerk III, plus six months employment as Deputy Clerk III.

 

Language Skills -- Deputy Clerk I, II:  Ability to prepare and read the simpler legal documents such as notices to appear, bail notices, failure-to-appear complaints, infraction and misdemeanor dockets, and registers of action. Ability to record minutes of the simpler proceedings such as small claims and to prepare simple correspondence.

 

Ability to read and comprehend simple instructions, short correspondence and memos. Ability to effectively present information in one-on-one situations to individuals having business with court.

 

 

Language Skills -- Deputy Clerk III, IV:  Ability to prepare and read more complex legal documents such as motions, decisions and judgments.  Ability to record minutes of the more complex proceedings such as Criminal, Civil and Family Law and to prepare more complex correspondence.

 

Ability to read and comprehend complex instructions, lengthy correspondence and memos.  Ability to effectively present more complex information in one-on-one situations to individuals having business with court.

 

Mathematical Skills -- Deputy Clerk I, II, III & IV:  Ability to calculate general arithmetic amounts such discounts, interest, commissions, proportions and percentages. Ability to calculate job-specific amounts such as bail, fines, fees, and juror compensation.

Reasoning Ability -- Deputy Clerk I, II:   Ability to apply commonsense understanding to carry out detailed instructions furnished in written, oral, or diagram form. Ability to deal with problems involving a few concrete variables in standardized situations.

 

Reasoning Ability -- Deputy Clerk III, IV:  Ability to understand and carry out broad instructions in oral or written form.  Ability to deal with problems involving many variables in standardized situations.

 

Other Skills and Abilities -- Deputy Clerk I, II, III & IV:  Ability to type and/or take shorthand with moderate speed; ability to operate personal computers and other office equipment; familiarity with legal documents and terms.

 

Physical Demands -- Deputy Clerk I, II, III & IV: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit. The employee is also regularly required to hear and read. The employee frequently is required to talk and to use hands to finger, feel or operate documents, computer keyboards and other office equipment.

 

Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

 

Work Environment -- Deputy Clerk I, II, III & IV: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

 

 

 


 

Application for Employement

Deputy Clerk Brochure

 

 

This page is updated regularly. Please check back soon.

 

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